Services - Remediating PDFs et al.

The problem we address

By the time online accessibility becomes a priority, many organizations, particularly educational institutions, find they have hundreds if not many thousands of inaccessible PDF documents online, along with MS Word documents (doc), Excel spreadsheets (xls), and PowerPoint slide shows (ppt). Sometimes the cost of remediations encourages shopping for services overseas, only to find that the remediations suffer from a lack of accessibility experience or a language and cultural barrier, for example, in describing images.

This translates into the following prices which you'll find complies to our motto, "Web Accessibility on a Budget".

Our solution

We have applied 3 resources to address this problem:

  • We start with highly trained analysts, Trusted Testers certified by the Office of Accessible Systems & Technology, and with a couple years of experience.
  • Then our software developers build applications to recognize and automate the repetitive tasks which our analysts know how to mix and match to different documents to remediate.
  • Because our analysts are inmates in a prison, we pass on to you the cost savings of not having to pay for office space, utilities, etc. -- and the work ethic borne of your job being the most important part of an inmate's day.

File Remediation Details and Pricing

Document Type Description Price Notes
PDF Basic
  • Up to 3 pages of text in a single column,
  • Up to 1 simple table with 1 level of headers and a total of no more than 20 table cells,
  • Up to 2 figures that require short descriptions, and/or
  • Up to 5 links.
  • No figures, charts, or graphs requiring long, separate descriptions (longdesc)
  • No form fields.
$39
PDF
Mid-range
  • Up to 10 pages of text in up to 2 columns,
  • Up to 2 tables with up to 2 levels of headers and a total of no more than 50 table cells,
  • Up to 10 figures that require short descriptions,
  • Up to 10 links, and/or
  • No figures, charts, or graphs requiring long, separate descriptions (longdesc)
  • No form fields.
$59
PDF
Complex
  • Up to 50 pages of text in up to 3 columns,
  • Up to 4 tables with up to 3 levels of headers and a total of no more than 200 table cells,
  • Up to 30 figures that require short descriptions,
  • Up to 20 links,
  • Up to 1 figure, chart, or graph requiring long, separate descriptions (longdesc), and/or
  • Up to 10 form fields.
$99
MS Word DOC
Basic
  • Up to 10 pages of text formatted with visual headings
  • Up to 1 simple table with 1 level of headers and a total of no more than 20 table cells,
  • Up to 10 figures that require short descriptions, and/or
  • Up to 10 links.
  • No figures, charts, or graphs requiring long, separate descriptions (longdesc)
  • No form fields.
$49
MS Word DOC
Complex
  • Up to 50 pages of text,
  • Up to 5 tables with up to 3 levels of headers and a total of no more than 200 table cells,
  • Up to 30 figures that require short descriptions,
  • Up to 50 links,
  • Up to 1 figure, chart, or graph requiring long, separate descriptions (longdesc), and/or
  • Up to 20 form fields.
$109
MS Excel XLS
Basic
  • Up to 3 regular tables, not pivot tables, with up to 100 total cells,
  • Up to 1 level of headers,
  • Up to 5 figures that require short descriptions,
  • Up to 10 links, and/or
  • Up to 2 charts or graphs that require short descriptions.
  • No figures, charts, or graphs requiring long, separate descriptions (longdesc)
  • No form fields.
$59 Price per worksheet within any number of spreadsheet files
MS Excel XLS
Complex
  • Up to 5 regular tables, including pivot tables, with up to 500 total cells,
  • Up to 3 level of headers,
  • Up to 20 figures that require short descriptions,
  • Up to 50 links,
  • Up to 10 charts or graphs that require short descriptions,
  • Up to 1 figure, chart, or graph requiring long, separate descriptions (longdesc), and/or
  • Up to 10 form fields.
$109 Price per worksheet within any number of spreadsheet files
MS PowerPoint
PPT Basic
  • Up to 10 slides of text in a single column formatted with visual headings
  • Up to 1 simple table with 1 level of headers and a total of no more than 20 table cells,
  • Up to 10 figures that require short descriptions, and/or
  • Up to 5 links.
  • No figures, charts, or graphs requiring long, separate descriptions (longdesc).
$59
MS PowerPoint
PPT Complex
  • Up to 40 slides of text in multiple column formatted with visual headings
  • Up to 3 simple table with 3 levels of headers and a total of no more than 100 table cells,
  • Up to 40 figures that require short descriptions,
  • Up to 40 links,
  • Up to 1 figure, chart, or graph requiring long, separate descriptions (longdesc), and/or
$109

Notes:

  • All remediations start with automation software tools, but end with human analysis, editing, and quality assurance.
  • Double the per-page cost for a separate explanation document detailing the remediations, reference to the standard violated, and accessibility recommendations. Useful to insure accessibility of similar future documents.
  • Embedded widgets (software programs) or multimedia in documents to be treated as separate requirements.
  • Unusual documents may be combined from the above, for example, a 200-page PDF would be done for 4x the complex PDF of 50-pages.
  • Extension suffix x added to a file makes no difference for pricing, that is, doc=docx, xls=xlsx, ppt=pptx We're happy to bid other similar file formats, for example Open Office, Excel templates, Rich Text Format, WordPerfect etc.
  • A long, separate description (longdesc) is produced for a figure, chart, or diagram so complex that a link to a separate explanation page is required. Examples are geographic maps and graphs for which a table is required.

Our solution is to bring document remediation back to America where the job skills it builds can be put to good use.

How to get started

Use any of our contact options to tell us about the quantity and type of your documents. We will respond with either the above pricing or a proposal tailored to your unique situation. In either case, your pricing will reflect our affordable $49/hr labor rates leveraged by our productivity software applications.

To provide an idea of what to expect, here are some samples of our work with fictitious clients for the common PDF situation:

Frequently asked questions (FAQs)

  • Can you remediate web pages as well?
    We do not remediate web pages, but our core competency is to audit those. Because web pages are so dynamic these days, interacting with so much else on your website, remediating those requires live access to your webserver. Most webmasters prefer not to allow such access, and for good reason. Better is for your webmaster to follow the simple suggestions in our audit reports to remediate your web pages.
  • Does your productivity software automate the remediation or do we get a human analyst to do that?
    A human analyst does that because only a trained analyst can make some of the decisions needed and only a human can produce some of the content needed, such as proper image descriptions. Our productivity software and our extensive written procedures simply empower the analyst to do that quickly and to our outstanding quality standards.